Extraordinary Meeting 2025/26

By Kieren Burton
On Thursday 18 September 2025 09:35

Extraordinary Meeting Minutes

Meeting Date: 17th September 2025
Time: 7:05 PM
Location: The Pewter Pot, Rotherham

Opening Remarks:
The meeting was opened by the Secretary, who addressed attendees regarding the running of the league. He acknowledged past mistakes and emphasised the league’s commitment to being more proactive rather than reactive in the future. The purpose of this meeting was to begin implementing that approach.

Agenda Points and Decisions:

  • Introduction of a 3rd Division:

    • Proposal to introduce a 3rd division to allow more teams to participate and make existing leagues shorter.

    • Decision: Approved, with a maximum of 18 teams per division.

  • League Fines and Charity:

    • Discussion on the introduction of fines within the league and their general perception.

    • Proposal that fines collected during an AGM period be donated to a charity, which will be voted on at each AGM (or every other AGM). The league will create a page to collect fines for the selected charity.

    • Decision: General agreement on this approach to be finalised at the next AGM.

  • Committee Expansion:

    • Proposal to bring additional members onto the committee to assist with daily operations and dispute resolution.

    • Decision: Attendees agreed that selection of new members will be left to the Secretary and Chairman from those expressing interest.

  • AGM Format Going Forward:

    • Discussion on whether AGM attendance should be limited to 2 representatives per team, with proposals suggested by league members and provided to the Secretary prior to the AGM, and the proposals being provided to each team captain for team discussions to occur. Voting at the AGM would be carried out by attending representatives on behalf of their teams.

    • Decision: Accepted in principle for future AGMs.

  • League Expansion to Swinton:

    • Consideration of extending the league’s radius to include Swinton due to interest from other local teams.

    • Decision: Approved.

Additional Remarks:

  • It was discussed that the league is looking to come up with ways of appealing to younger players. Attendees noted that aside from a handful of existing players, there have been no notable young players who have progressed through the league to reach a high standard. This needs addressing, with the aim of enticing younger players to join, potentially through specific Knockouts for younger age groups or other initiatives.

  • The current situation with score card submission times requires amendment. It was suggested that the first 5 players’ scores be submitted by 8:15pm due to some teams purposely waiting for opposing team players to stand up before submitting a player for that match, which was deemed unsportsmanlike behaviour. Multiple suggestions were made, which will be further discussed at the next AGM.

  • The Secretary also highlighted the challenges of running a league of this size, particularly given that both the Secretary and Chairman have external commitments including family and work. He emphasised that while mistakes and questioned decisions may occur, it is impossible to make decisions that satisfy everyone, and attendees were asked to acknowledge this reality.

Closing Remarks:
Both the Chairman and Secretary thanked all attendees for their time and participation.

Committee Selection:
The Secretary and Chairman discussed the existing interested individuals for committee membership following the meeting. From the 8 applicants, 4 were selected to join the committee:

Steve Nixon
Ricky Potts
David Bacon
Ged Ronan

Meeting Closed: 19:50